Freedom of Information and GDPR
Freedom of Information

The Freedom of Information (FOI) Act 2000 (‘the Act’) gives a right of access to information. Any person who makes a request to a public authority for information is entitled:

● To be informed in writing by a public authority whether it holds information meeting the description set out in the request; and
● To have information the public authority holds relating to the request communicated to them.

These rights apply unless an exemption in Part II of the Act applies, or the request can be refused under sections 12 or 14, as set out in the legislation.

Section 8 of the Act sets out the criteria for what constitutes a valid request under the Act:

Requests for information

• must be made in writing. This can either be in hard copy or electronically and should be addressed to the Town Clerk, Exmouth Town Council, Exmouth Town Hall, First Floor, St Andrews Road, Exmouth, EX8 1AW or by email to townclerk@exmouth.gov.uk
• must state the name of the applicant and an address for correspondence. Applicants must provide their real name and not use a pseudonym. Both email and postal addresses are acceptable;
• must adequately describe the information sought.

The statutory deadlines for public authorities to respond to requests for information are set out in section 10(1) of the Act. These make clear that public authorities must respond to requests for information promptly and within 20 working days following the date of receipt of the request. The date on which a request is received is the day on which it arrives or, if this is not a working day, the first working day following its arrival. Non-working days include weekends and public holidays anywhere in the UK.

Further information is available on the GOV.UK website at:
https://www.gov.uk/government/publications/freedom-of-information-code-of-practice

Details of our publication scheme as required under the Freedom of Information Act.

GDPR Data Protection

Exmouth Town Council is committed to full compliance with the requirements of the General Data Protection Regulation. The Council will therefore follow procedures which aim to ensure that all employees, elected Members, contractors, consultants, partners or other servants or agents of the council (collectively known as data users) who have access to any personal data held by or on behalf of the council are fully aware of and abide by their duties under the General Data Protection Regulation. To manage this process the Town Council has adopted the following policies and appointed the Town Clerk as our Data Protection Officer:

1. Privacy Notice

2. Information Data Protection Policy

3. Removable Media Policy

4. Email Privacy Policy

5. Retention Guidelines